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Tables ​

Configure your table setup, capacity, and seating arrangements.

Overview ​

Properly configured tables are essential for managing reservations effectively. Set up your tables to match your actual venue layout and capacity.

Accessing Table Management ​

Navigate to All Venues > Select your venue > Tables

Table Configuration ​

Adding Tables ​

To add a new table:

  1. Click Add Table
  2. Enter table number/name
  3. Set capacity (min and max guests)
  4. Choose table shape
  5. Assign to booking area
  6. Set availability
  7. Click Save

Table Information ​

For each table, configure:

Basic Details

  • Table Number - Unique identifier (e.g., "T1", "Table 10", "Window 3")
  • Table Name - Descriptive name (optional)
  • Minimum Capacity - Smallest party size
  • Maximum Capacity - Largest party size
  • Optimal Capacity - Preferred number of guests

Physical Attributes

  • Shape - Round, square, rectangular, oval
  • Seating Type - Standard chairs, booth, bar seating
  • Location - Indoor, outdoor, bar, private room
  • Feature - Window seat, terrace, corner, by fireplace

Table Properties ​

Accessibility

  • Wheelchair accessible
  • Easy access
  • Step-free
  • Adjustable height

Special Features

  • Power outlets
  • USB charging
  • Privacy screens
  • Heating/cooling
  • Umbrella/shade
  • View

Restrictions

  • Adults only
  • No children
  • Reserved for VIP
  • Private events only

Table Status ​

Available ​

  • Table can be booked
  • Appears in online availability
  • Can be assigned to reservations

Unavailable ​

  • Table temporarily out of service
  • Not shown in availability
  • Cannot be booked

Maintenance ​

  • Table under repair
  • Scheduled return date
  • Automatically returns to available

Reserved ​

  • Held for specific use
  • Walk-ins only
  • VIP reservations
  • Special occasions

Joining Tables ​

Combine Tables ​

Create larger capacity by joining tables:

  1. Select tables to combine
  2. Click Join Tables
  3. Set combined capacity
  4. Name the combination (e.g., "T1+T2")
  5. Set availability for combination

Example:

  • Table 1 (seats 4) + Table 2 (seats 4) = Combined table (seats 8)

Split Tables ​

Separate previously joined tables:

  1. Select combined table
  2. Click Split Tables
  3. Original tables return to individual status
  4. Capacity reverts to individual settings

Booking Areas ​

Assign Tables to Areas ​

Organize tables by location:

Indoor Areas

  • Main dining room
  • Bar area
  • Private dining room
  • Lounge

Outdoor Areas

  • Terrace
  • Garden
  • Patio
  • Rooftop

Special Areas

  • VIP section
  • Quiet zone
  • Family area
  • Counter seating

Area Settings ​

For each area, configure:

  • Operating hours (may differ from main venue)
  • Capacity limits
  • Weather-dependent availability
  • Special requirements

Table Availability ​

Standard Availability ​

Set when tables are available:

  • Days of Week - Which days table is available
  • Time Slots - Specific time ranges
  • Meal Services - Breakfast, lunch, dinner
  • Seasonal - Summer/winter availability

Custom Availability ​

Create special availability rules:

  • Date-Specific - Available/unavailable on certain dates
  • Event Blocking - Hold for private events
  • Service Types - Different availability for walk-ins vs bookings
  • Time-Based - Available only during certain hours

Table Assignments ​

Automatic Assignment ​

Let the system assign tables:

  • Algorithm - Optimizes table usage
  • Preferences - Considers special requests
  • Capacity - Matches party size appropriately
  • Efficiency - Maximizes venue capacity

Manual Assignment ​

Manually assign tables to reservations:

  1. View reservations
  2. Select reservation
  3. Choose table from available options
  4. Confirm assignment

Preferred Tables ​

Set preferences for certain bookings:

  • VIP customers
  • Large parties
  • Special occasions
  • Accessibility needs
  • Window/view tables

Table Management ​

Bulk Operations ​

Manage multiple tables at once:

  • Bulk Edit - Update multiple tables simultaneously
  • Copy Settings - Duplicate configuration to other tables
  • Mass Availability - Set availability for table groups
  • Export/Import - CSV import for bulk setup

Table Templates ​

Create templates for common configurations:

  • Standard 2-seater
  • Standard 4-seater
  • Bar stool (1-2 guests)
  • Large group table (8-10 guests)

Apply templates when adding new tables for consistency.

Capacity Management ​

Total Capacity ​

View venue capacity at a glance:

  • Total Tables - Number of tables
  • Total Covers - Maximum guests
  • Current Bookings - Seats reserved
  • Available Capacity - Remaining availability

Capacity Warnings ​

Set alerts for:

  • Over-capacity - Prevent overbooking
  • Under-utilization - Alert when capacity is low
  • Last-minute - Warn when few tables remain
  • Special Dates - High-demand period alerts

Visual Table Layout ​

Floor Plan Integration ​

Link tables to floor plan positions:

  • Drag and drop on floor plan
  • Visual representation
  • Real-time status display
  • Easy reassignment

See Floor Plan for detailed layout management.

Table Reporting ​

Utilization Reports ​

Track table performance:

  • Occupancy Rate - Percentage of time tables are booked
  • Popular Tables - Most requested tables
  • Turnover - How quickly tables turn over
  • Revenue per Table - Average revenue by table

Optimization Insights ​

Get recommendations for:

  • Adding or removing tables
  • Adjusting capacities
  • Improving table mix
  • Modifying layouts

Best Practices ​

Table Numbering ​

Use clear, logical numbering:

  • Sequential numbers (1, 2, 3...)
  • Area prefixes (M1, M2 for main room; T1, T2 for terrace)
  • Consistent format across venue
  • Easy for staff to remember

Capacity Settings ​

  • Set realistic capacities
  • Don't overstate table sizes
  • Consider comfortable spacing
  • Account for high chairs/baby seats
  • Plan for accessibility requirements

Regular Reviews ​

Review table configuration:

  • Monthly - Check for needed changes
  • Seasonally - Adjust for outdoor/indoor shifts
  • After Events - Update based on experience
  • Customer Feedback - Address seating concerns

Flexibility ​

  • Allow some tables to be flexible (2-4 guests)
  • Have joining options for large parties
  • Keep some tables unassigned for walk-ins
  • Reserve prime tables for special bookings

Troubleshooting ​

Table Not Showing as Available ​

If a table isn't showing:

  • Check table status (must be "Available")
  • Verify time slot availability
  • Check booking area hours
  • Review any custom rules
  • Check for conflicting reservations

Cannot Modify Table ​

If you can't edit:

  • Table may have future bookings
  • Need admin permissions
  • Table might be locked for event
  • Contact support

Capacity Issues ​

If capacity calculations seem wrong:

  • Verify min/max settings on each table
  • Check for joined tables
  • Review offline reservations
  • Recalculate total capacity

Support ​

Need help with table configuration?

Efficiency

Well-configured tables improve booking accuracy and help maximize your venue's capacity.